Effective date: 6 January 2026
Smart Justice (“we”, “us”, “our”) is committed to protecting your privacy. This Privacy Policy explains how we collect, use, store, and protect personal data when you visit our website or contact us.
This policy applies to the Smart Justice website only.
1. Who We Are
Smart Justice is a consultancy and research organisation working at the intersection of justice, technology, and legal innovation.
Data controller:
Smart Justice
Website: https://smartjustice.uk
Contact email: Please use contact form
2. What Personal Data We Collect
We collect limited personal data, only where necessary.
a. Information you provide to us
We may collect personal data when you:
- Contact us via email or a contact form
- Enquire about consultancy, training, or research collaboration
- Register interest in events, workshops, or training
This may include:
- Name
- Email address
- Organisation
- Job title
- Message content
b. Website usage data
When you visit our website, we may collect limited technical information such as:
- IP address
- Browser type and version
- Pages visited
- Date and time of visits
This data is collected via standard analytics tools and does not directly identify you.
3. How We Use Your Data
We use personal data only for legitimate purposes, including:
- Responding to enquiries and communications
- Providing information about our work, services, or events
- Managing professional relationships
- Improving our website and content
- Meeting legal or regulatory obligations
We do not use your data for automated decision-making or profiling.
4. Legal Basis for Processing
Under UK GDPR, we process personal data on the following lawful bases:
- Consent – where you choose to contact us or opt in to communications
- Legitimate interests – to operate our consultancy, respond to enquiries, and improve our services
- Legal obligations – where required by law
You may withdraw consent at any time by contacting us.
5. Sharing Your Data
We do not sell or trade personal data.
We may share personal data only where necessary:
- With trusted service providers (e.g. website hosting or analytics providers)
- Where required by law or regulation
Any third parties we work with are required to handle data securely and lawfully.
6. International Transfers
If any data is processed outside the UK or EEA (for example, via website hosting or analytics tools), we ensure appropriate safeguards are in place, such as:
- Adequacy decisions
- Standard contractual clauses
7. Data Retention
We keep personal data only for as long as necessary for the purposes for which it was collected.
Typical retention periods:
- Enquiry emails: up to 24 months
- Professional contacts: for the duration of the relationship
- Analytics data: anonymised or aggregated
8. Your Rights
Under data protection law, you have the right to:
- Access your personal data
- Request correction of inaccurate data
- Request deletion of your data
- Restrict or object to processing
- Withdraw consent at any time
- Lodge a complaint with the Information Commissioner’s Office (ICO)
You can exercise these rights by contacting us.
9. Cookies and Analytics
We may use cookies or similar technologies to:
- Understand how visitors use our website
- Improve website functionality and content
You can manage or disable cookies through your browser settings.
10. Security
We take reasonable technical and organisational measures to protect personal data against:
- Unauthorised access
- Loss or misuse
- Accidental disclosure
However, no website can be completely secure, and data is shared at your own risk.
11. Children’s Data
Our website is not intended for children, and we do not knowingly collect personal data from anyone under the age of 16.
If you believe we have collected such data, please contact us and we will delete it promptly.
12. Third-Party Links
Our website may contain links to third-party websites, reports, or videos.
We are not responsible for the privacy practices or content of third-party sites. Please review their privacy policies separately.
13. Changes to This Policy
We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated effective date.
14. Contact Us
If you have questions about this Privacy Policy or how we handle personal data, please contact: Smart Justice
Email: Please use Contact Form
Website: https://smartjustice.uk